Inspi                                                                                           Inspiring young men to live life without "Limits"
                                           Dayton, OH 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     A contemporary upscale group home for young men!                                                                                                                                                                                                              "No Limits No Boundaries"                                                    

PREPAREDNESS POLICIES AND PROCEDURES

Nurturing Dreams and Visions, Independent Living Center, Inc.

Rev. Dr. Angela Edwards, Administrator

Derrick Edwards, Executive Visionary

717 Superior Avenue

Dayton, OH 45402

937-210-9507

Email: [email protected]

Website: nurturingdreamsandvisions.com


Table of Contents


    1. Disaster Preparedness 
      1. Tornado/Severe Storm 
      2. Fire Escape 
      3. Chemical Spills 
      4. Bomb Treat 
      5. Medical Emergency Plan 



        • Medical 
        • Evacuation 
        • Preparedness 
        • Gas Leak 
        • Power Outage/Disruption 


1. Disaster Preparedness 5101:2-5-13.1

If there is a natural disaster NDVILC will take the following actions:

  • Essential personnel needed for the operation of the agency include the administrator, CEO and all available Resident Care Visionary. NDVILC’s Administrator will assign staff to assist around the clock. The Administrator will contact the necessary custodial agencies by telephone, if we cannot contact by phone we will then drive to the agency. Based on information; we will then decide if we need to move residents to a safer location at the time of the disaster. If the custodial agencies are not available the Administrator will then make a decision on shelter for the resident whether it will be a hotel, shelter or placing them out of the disaster area. The Administrator will make all decisions on what will be safe for the residents based on the severity of the disaster.
  • The staff will contact the Administrator by landline phone, cell phone, text or email to inform the administrator of the emergency disaster. If all communications have failed, we will then leave a note on the front door of the group home indicating where the residents will be. The staff will also attempt to contact any residents that are not at the facility by phone, text, or email and pick them up in order to return them to NDVILC. If these communications have failed we will leave a note on the door and try to locate them physically. All records will be kept with staff while out of the building and maintained in a secure manner.
  • NDVILC will carry a disaster kit containing 2-way radios, insurance papers, resident information, first aid kit w/manual, and battery operated radio with extra batteries, flash light, matches, water and toilet paper. We will also include a cooler with a lock to store all medicines.
  • Essential work activities and continuity of services to be provided in order to ensure the safety of residents and staff include; providing for the basic needs of all individuals, keeping any scheduled appointments when possible, and provide residents with a clean and safe place to live until arrangements can be made to relocate to the group home.
  1. Tornado/Severe Storm

If severe weather and or tornado shall occur all staff shall alert NDVILC’s Administrator in regards to these weather conditions.

Staff will closely monitor the radio, television or other media for further weather alerts (advisory). As a contingency plan all staff and residents will evacuate to a hotel or Red Cross if the building becomes inoperable.

If tornado warning is issued:

  1. Any staff member who is aware of the warning shall notify all staff on duty
  2. On duty staff and residents will proceed to the basement very quietly
  3. Residents will remain quiet at all times, in designated area, sitting in the proper position with head in lap against the wall
  4. No resident should be left in bedrooms and doors will remain closed until notice of the warning has been lifted.
  5. After residents are in there designated areas and there is adequate coverage, a staff member will then check the home to make sure all doors are closed all appliances are off and that some windows on each side of home are open
  6. NDVILC does not accept residents with severe disabilities.
  1. Fire/Evacuation Plan
  1. All staff and residents will exist the home at the door that is close as indicated on the escape plan posted in the home.
  2. Staff will immediately verify that all residents have exited and away from the home across the street from the home
  3. Staff will remain outside across the street with residents until an “ALL CLEAR” has been given by the local fire department.
  4. In the event residents and staff cannot re-enter the building, residents will be transported to a local hotel and custodial agencies and family will be notified of the child’s whereabouts.
  1. Chemical Spills
  • Do not use lighters
  • Do not turn on anything
  • No Stove
  • Staff follow news on radio until cleared by news or radio
  • Keep everyone inside and safe
  • Turn off A.C. Units
  • Close curtains
  • Remain clam
  • Follow directions on the Disaster Plan
  1. Bomb Threat

In case of a bomb threat all staff will proceed to a predetermined destination away from the home (exit and down the street East or West of the home). Residents will remain at this destination until an “ALL CLEAR” has been given by local authorities.

Staff conducting evacuation should behave in a calm and assured manner so as not to promote panic.

Staff will contact local police department.

If there is a suspicious package found, the staff is trained to quickly and efficiently clear the area and notify the proper authorities. Again residents will remain in designated area until an “ALL CLEAR” has been given from local authorities.

  1. Medical Emergency Plan 5101:2-9-07(A)

a. Medical 5101:2-9-09(A)

  1. Contact the Administrator if not available follow the chain of command
  2. All Emergency Hospital visits must be reported to the Administrator and Custodian
  3. Residents transported for emergency room treatment hospital personnel will require permission from Custodian to treat and/or hospitalize the resident.
  4. Staff transporting resident to a hospital must remain with the resident during the entire admissions procedure and until the hospital nursing staff states that they may leave the resident following admission to the room.
  5. If a resident needs immediate attention and only one staff is on duty, the on duty staff shall call 911 for EMT and/or ambulance service. Staff shall not leave residents at the group home to remain with the child. Once relief staff is available, a NDVILC staff member will meet the child at the hospital.
  6. Staff must be familiar with the closest routes to the nearest hospital
  7. If a resident is found unconscious and respirations or pulse have ceased, follow the procedure for mouth-to-mouth resuscitation or form cardiopulmonary resuscitation. Call the paramedics for assistance.
  8. If the paramedics are not needed, but medical attention is, determine transportation to the hospital
  9. A “Walking Wounded” can be transported by staff. One staff will transport while the other transports the resident.
  10. Never drive alone with a seriously ill or injured youth – Administrator will assist
  11. Prescriptions will be kept in a secure and locked place in the home, such as a locked office file cabinet.

First aid supplies are located in the staff office of the group home and in each vehicle used to transport residents. If a staff transports a resident using their personal vehicle, an available first aid kit must be taken on the transport.

General illness is when a child displays the symptoms of being ill but not needing emergency treatment. Such illness may include vomiting, diarrhea, fever, stomach ache, back ache, swollen joint, etc.

If a child has symptoms of a general illness, Home Staff should treat the child with over-the-counter medication such as Tylenol, heating pad, ice, etc.

If the resident’s condition changes for the worse, staff shall call the administrator for additional instructions and to have available as relief staff.

b. Evacuation

  1. Residents and staff shall be educated about evacuation procedures. An evacuation plan shall be provided to each resident and a copy posted in the office.
  2. Staff shall instruct residents to evacuate the home using the nearest exit. Staff shall maintain order and help the residents remain calm.
  3. Staff and residents shall assemble in a pre-designated assembly area. All staff and residents shall be accounted for; all efforts shall be made to locate missing staff and residents. If for some reason the assembly area is not appropriate, another area will be designated. No one shall leave the assembly area until instructed to do so.
  4. Local emergency agencies shall be contacted immediately from the assembly areas using a neighbor’s phone or a cell phone. The Administrator shall be notified as soon as possible.
  5. Staff and residents shall re-enter the building only after it has been assessed that it is safe to do so.
  6. If the building is deemed unsafe, staff shall transport residents to the relocation site. The relocation site will be designated by local emergency authorities.

c. Preparedness

  1. Staff will be aware of areas in the building or group home that provide a safer environment in an earthquake.
  2. Doorways, under stairways, in areas away from overhead items and free of glass
  3. The Natural gas main, water main, and power main shall be turned off
  4. NDVILC will be inspected for safety issues related to structural soundness and integrity
  5. Staff will stay abreast of community emergency plans and issues related to earthquake preparedness and will implement at NDVILC
  6. Residents will be educated on earthquake safety and drills will be conducted
  7. Staff and residents will move to the safest location given the circumstances
  8. After the emergency the home will be evacuated until damage is assessed by the Administrator
  9. The staff will have access to a battery powered radio for news updates and further follow-up which may affect water, power or gas services.

The following items shall be accessible and are essential for the survival and safety of staff and residents in an emergency evacuation situation:


    1. Three days of prescription medication
    2. First aid supplies and over the counter medications
    3. Water 1 quart of water per day per person

    1. Refrigeration free food items that are high in carbohydrates and proteins that can be used as snacks if residents must be evacuated for an extended period of time. Examples are: meal replacement or energy bars, dried fruits, nuts, jerky, candy bars, juice, etc.
    2. Battery powered flashlight for each staff and resident
    3. Blankets for each staff and resident
    4. A copy of resident identification cards containing all significant information, their referral agency, and/or custodian
    5. Extra pens and point cards
    6. A battery powered radio

d. Gas Leaks

  1. Staff will instruct residents to evacuate the home and assemble in the designated area.
  2. The gas main is to be turned off as soon as possible.
  3. The Fire Department at 911 and the Gas Company are to be called immediately
  4. The Administrator will be given the “ALL CLEAR” message when danger is no longer present
  5. If it will not be possible to re-enter the home staff will follow evacuation procedures

e. Power Outage or Disruption

  1. Staff will distribute batter power emergency lights
  2. Residents and staff will congregate in a central area in the home
  3. The power outage should be reported to the Power Company
  4. Once power is restored, the staff will contact the Administrator if any special conditions exist.
  5. If it will not be possible to re-enter the home staff will follow evacuation procedures